Send Large Files via Email? 6 Best Easy Ways

Send Large Files via Email, In today’s digital age, the need to send large files via email has become increasingly common. Whether you are sharing high-resolution photos, large video files, or bulky documents, finding efficient and user-friendly methods to send these files is crucial. Fortunately, there are several easy and effective ways to accomplish this task. In this article, we will explore six of the best methods to send large files via email, ensuring your files reach their destination seamlessly.

Read More: Gmail Won’t Attach Files? Here are 5 ways to Fix it.

Send Large Files via Email? 6 Best Easy Ways

Method 1: Cloud Storage Services

Send Large Files via Email, Cloud storage services have revolutionized the way we store and share files. They offer a convenient and secure way to send large files via email. Services like Dropbox, Google Drive, and OneDrive allow you to upload your files to the cloud and generate shareable links. Recipients can then download the files directly from the cloud without any email attachment limitations. To send large files using cloud storage services, follow these simple steps:

1. Sign up for a cloud storage service of your choice.
2. Upload the large file to your cloud storage account.
3. Generate a shareable link for the file.
4. Copy the link and include it in your email message.
5. Send the email to the intended recipient.

Method 2: File Compression

Send Large Files via Email, File compression is a popular method used to reduce the size of large files, making them easier to send via email. By compressing files, you can significantly decrease their size without compromising their content. There are various file compression software available, such as WinRAR, 7-Zip, and WinZip. To compress large files for email transmission, follow these steps:

1. Install a file compression software on your computer.
2. Select the large file you want to compress.
3. Right-click on the file and choose the”Compress” option from the context menu.
4. Choose the desired compression format (e.g., ZIP or RAR).

5. Set the compression level to balance file size and compression speed.
6. Click “OK” to start the compression process.
7. Once the file is compressed, attach it to your email and send it to the recipient.

Method 3: File Transfer Protocol (FTP)

Send Large Files via Email, File Transfer Protocol (FTP) is a reliable method for sending large files over the internet. It involves setting up an FTP server and providing access to the recipient to download the files. Here’s how you can use FTP to send large files:

1. Install an FTP server software on your computer or use a web-based FTP service.
2. Configure the FTP server settings and create user accounts if necessary.
3. Upload the large file to the FTP server.
4. Provide the recipient with the FTP server address, username, and password.
5. Instruct the recipient on how to connect to the FTP server and download the file.

Method 4: File Sharing Services

Send Large Files via Email, File sharing services offer a convenient way to send large files to multiple recipients simultaneously. These services allow you to upload files to a secure server and generate links that can be shared via email. Some popular file sharing services include WeTransfer, SendAnywhere, and Filemail. To send large files using file sharing services, follow these steps:

1. Visit the website of a file sharing service.
2. Upload the large file to the service’s server.
3. Enter the recipient’s email address(es) and your email address.
4. Optionally, add a message to the recipients.
5. Click on the “Send” or “Share” button to initiate the file transfer.
6. The recipients will receive an email with a link to download the file.

Method 5: Online File Transfer Services

Send Large Files via Email, Online file transfer services are specifically designed for sending large files over the internet. They offer features like high-speed transfers, encryption, and secure storage. Some popular online file transfer services include SendGB, pCloud Transfer, and FileWhopper. To send large files using online file transfer services, follow these steps:

1. Visit the website of an online file transfer service.
2. Click on the “Upload” or “Choose Files” button.
3. Select the large file(s) you want to send.
4. Enter the recipient’s email address(es) and your email address.
5. Optionally, add a message to the recipients.
6. Click on the “Send” or “Transfer” button to initiate the file transfer.
7. The recipients will receive an email notification with a link to download the file(s).

Method 6: Dedicated File Transfer Services

Send Large Files via Email, Dedicated file transfer services offer advanced features for sending large files securely and efficiently. These services cater specifically to businesses and organizations that frequently deal with large file transfers. Some recommended dedicated file transfer services include IBM Aspera, Citrix ShareFile, and Accellion. To send large files using dedicated file transfer services, follow these steps:

1. Sign up for a dedicated file transfer service.
2. Upload the large file(s) to the service’s platform.
3. Configure the file transfer settings, such as access permissions and security options.
4. Provide the recipient with the necessary access credentials.
5. Notify the recipient that the file is ready for download.
6. The recipient can log in to the dedicated file transfer service and download the file(s).

Send Large Files via Email, Conclusion

In conclusion, when it comes to sending large files via email, there are several easy and effective methods to choose from. Cloud storage services, file compression, FTP, file sharing services, online file transfer services, and dedicated file transfer services all provide viable options for overcoming email attachment limitations.

It is important to consider factors such as file size, security, convenience, and the technical expertise of both the sender and the recipient. Cloud storage services offer a user-friendly and accessible solution, allowing you to upload files to the cloud and share them via email. File compression is ideal for reducing file size and making it easier to attach to emails.

FTP provides a reliable method for sending large files, requiring the setup of an FTP server and providing access to recipients. File sharing services simplify the process by allowing you to upload files to a secure server and generate shareable links. Online file transfer services are specifically designed for sending large files, offering high-speed transfers and encryption.

For businesses and organizations with frequent large file transfers, dedicated file transfer services provide advanced features and security options tailored to their needs.

In conclusion, sending large files via email is no longer a daunting task. By utilizing the six methods outlined in this article, you can easily overcome email attachment limitations and ensure your files reach their destination. Remember to choose the method that best suits your specific requirements, considering factors such as file size, security, convenience, and technical expertise. Embrace the power of technology and streamline your file-sharing process.

FAQs

1. Can I send large files via email directly?

Yes, you can send large files via email directly. However, most email providers have attachment size limitations, so it may not be suitable for very large files. That’s why alternative methods are recommended.

2. What are the limitations of sending large files via email attachments?

The limitations of sending large files via email attachments vary depending on the email provider. Generally, there is a maximum file size limit imposed by the provider, typically ranging from 10MB to 25MB. Exceeding this limit may result in email delivery failure or loss of data.

3. Are there any security concerns when using file transfer services?

File transfer services employ various security measures to protect your files during transmission and storage. However, it’s always advisable to use services that offer end-to-end encryption and read their privacy policies and terms of service to ensure your data is handled securely.

4. How much does it cost to use cloud storage services or file sharing services?

The cost of using cloud storage services or file sharing services can vary depending on the provider and the specific plan or subscription you choose. Some services offer free storage with limited features, while others offer premium plans with higher storage capacities and additional features at a cost. It’s recommended to compare different options and choose the one that best fits your needs and budget.

5. Are there any size limitations when using online file transfer services?

Online file transfer services typically have higher file size limits compared to email attachments. Some services may allow file transfers up to a few gigabytes, while others offer even larger size limits. However, it’s always advisable to check the specific limitations of the service you choose to ensure it meets your requirements.